IPEDS Required and Optional Matrix

The required and optional matrix illustrates the fields that are needed for the different actions within the IPEDS.  The fields:  Primary Position through Employment Date occur from one to five times allowing for five positions to be recorded.  At least one position is required for an ADD action.

 

Legend:  

D = Display field only

R = Entry is required

O = Entry is optional

N/A = Not applicable

 

Field

Add Action

Change Action

Delete Action

Campus Code

D

D

D

Date Record Last Changed

D

D

D

Action

N/A

R

R

Social Security Number

R

D

D

Name, Whole

R

D

D

Sex

R

O

D

Ethnic Origin

R

O

D

Exec w/Acad

R

O

D

Non-Citizen

R

O

D

Primary Position

R

O

D

Annual Salary

R

O

D

Agency

R

O

D

Reporting Unit

R

O

D

Class Code

R

O

D

Serial Number

R

O

D

Range Code

R

O

D

Affirmative Action Code

R

O

D

Duration of Appointment

R

O

D

Probationary Period Code*

R

O

D

Time Base

R

O

D

Effective Date

R

O

D

Employment Date

R

O

D

Override Line Number

N/A

O

D

Override Column Number

N/A

O

D

Line Number

R

N/A

N/A

Column Number

R

N/A

N/A

* Probationary code of space is considered a valid entry.