Employment Verification Report

Selecting a Date Range   

Entering SSN's in VERIFY$

Submitting and Verifying the Extract

Editing or Printing The Report

 

The Employment Verification Report provides a quick and simple method for verifying employee(s) gross pay and employment history over a range of calendar years.  This option minimizes the effort to collect this information without performing multiple batch runs against the Payment History (PH) or Payment History Extract (PY) files, and an Employment History Extract (EH) file.  You can select the default date range (current and two prior calendar years) or specify your own range of payment and employment history dates.  

 

To select the Employment Verification Report, type a 3 as the selection at the Extract Data menu and press the enter key.

 

|-------------------- Extract Data -------------------|

|                                                     |

| SELECT: 3  1. EH - EMPLOYMENT HISTORY EXTRACT FILE  |

|            2. PY - EMPLOYMENT HISTORY EXTRACT FILE  |

|            3. EMPLOYMENT VERIFICATION REPORT        |

|-----------------------------------------------------|

 

The Employment Verification menu is displayed below.  The steps are:

 

Status     Report

                      EMPLOYMENT VERIFICATION          

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SELECT RANGE:  1  1. YEAR-TO-DATE AND TWO PRIOR CALENDAR YEARS

                     OF PAYMENT/EMPLOYMENT HISTORY DATA

 

                  2. ENTER PAYMENT HISTORY ISSUE DATES

                     FROM 020101 TO 999999   YYMMDD

                     ENTER EMPLOYMENT HISTORY EFFECTIVE DATES

                     FROM 760101 TO 999999   YYMMDD

 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

NOTE:  SELECT THE RANGE AND PRESS ENTER TO DISPLAY YOUR MEMBER

       (VERIFY). ENTER SOCIAL SECURITY NUMBERS IN VERIFY$ FOR

       THE EMPLOYMENT VERIFICATION REPORT AND PRESS F3 TO SUBMIT.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 

                PRESS ENTER TO SUBMIT OR F3 TO EXIT

 

Selecting a Date Range

To specify the date range, type your selection at the prompt and press enter to receive your library member named VERIFY$.  

 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SELECT RANGE:  1  1. YEAR-TO-DATE AND TWO PRIOR CALENDAR YEARS

                     OF PAYMENT/EMPLOYMENT HISTORY DATA

 

                  2. ENTER PAYMENT HISTORY ISSUE DATES

                     FROM 020101 TO 999999   YYMMDD

                     ENTER EMPLOYMENT HISTORY EFFECTIVE DATES

                     FROM 760101 TO 999999   YYMMDD

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 

Year-To-Date and Two Prior Calendar Years

By default, this is the selected date range.  This option will provide you with the data most often requested on employment verification requests.  When this option is selected, payment history and employment history issue dates are ignored.  

 

payment History Issue Dates and Employment History Effective Dates

The date range selection allows you the freedom to specify your own range of payment issue dates and transaction effective dates.  Both date formats are YYMMDD.  Century is automatically added to the dates specified.

 

Entering SSN's in VERIFY$

After selecting the range of payment and employment history and pressing the enter key, your library member named VERIFY$ will display.  This member should only be used for the Employment History Verification extract.  Type the selected SSN’s for the extract process into this library member.  For information on available edit commands, refer to the topic: Edit Report Requests.

 

EDIT    PD.CSUCFOC.userid(VERIFY$)         Columns 00001 00072

Command ===>                                  Scroll ===> PAGE

****** ****************** Top of Data ************************

000001 012-34-5678

000002 123-45-6789

000003 234-56-7890

****** ***************** Bottom of Data **********************

 

 

Submitting and Verifying the Extract

After all the SSN’s are entered in your library member named VERIFY$ , press the F3 key to save the list and submit the extract job.  A submission message will display either at the bottom of the screen or on a blank screen.  For example:

 

JOB  CTVuserid (JOB12345)  SUBMITTED

***

 

Note the job number and press enter to clear the message.  The job number is used to check status messages to verify a successful extract.  Do not proceed to the edit or print function until you have determined the status of your extract. Refer to the topic Verifying a Successful Extract for more information.

 

Editing or Printing The Report

After confirming a successful extract, the resulting batch report can be edited or printed from the action bar on the Employment Verification menu.  Position your cursor over the word Report on the action bar and press the enter key.  A pop-up window will appear with selection to edit or print the report.  

 

Status     Report

                      EMPLOYMENT VERIFICATION          

 

 

To select an option, type the number of your selection at the prompt and press enter.

 

|------------------------------|

| _  1.  EDIT BATCH REPORT     |

|    2.  PRINT BATCH REPORT    |

|------------------------------|

 

Edit Batch Report

If this option is selected, your batch report will display in edit mode.  For more information refer to the topic:  Batch Results.

 

Print Batch Report

If this option is selected, the printer options menu will appear.  If desired, change the printer destination, number of copies and/or lines to print before pressing the enter key.  

 

Below is a sample of the report:

 

08/01/03                      THE CALIFORNIA STATE UNIVERSITY                         PAGE 1

                              EMPLOYMENT VERIFICATION REPORT

                                   PIMS REPORT PDC0016B

                             ISSUE DATES: 01/01/01 - 08/08/12

NAME: SMITH                JOHN       T      SSN: 111-22-3333          

PAYMENT HISTORY INFORMATION:

(THESE AMOUNTS MAY NOT MATCH THE GROSS PAY TOTALS LISTED ON THE EMPLOYEES W2 FORM)

                   2001         2002         2003  

  REGULAR:       999.00    99,999.00    99,999.00   

  OVERTIME:                                         

  SHIFT:                                            

  OTHER:         100.00                             

  TOTAL:       1,099.00    99,999.00    99,999.00   

EMPLOYMENT HISTORY INFORMATION:                      

PSN SEP EFFECT   TRAN POSITION         CLASS TITLE   TIME     SALARY  SAL EMPLOY   PROB ANNI

SEQ CDE DATE     CODE                                BASE      TOTAL  PER DATE     CODE DATE

01  T   08/21/03 645  000-111-2360-305 PROFESSOR AY  FT     9,999.00  M   09/01/01    I 9999

    T   08/22/02 S42  000-111-2360-305 PROFESSOR AY  FT     9,999.00  M   09/01/01    I 9999

        07/01/02 CRO  000-111-2360-305 PROFESSOR AY  FT     9,999.00  M   09/01/01    I 9999

        04/01/01 GEN  000-111-2360-305 PROFESSOR AY  FT     9,999.00  M   09/01/01    I MAX

        01/01/01 GEN  000-111-2360-305 PROFESSOR AY  FT     9,999.00  M   09/01/01    I MAX

02  S   07/26/93 A54  000-111-2357-924 PROFESSOR SS  IND         .00  U   06/01/82      0000

03  S   08/23/87 S35  000-111-3306-905 ADMIN IIIA    001002 9,999.00  M   08/23/82    Q NONE